Invoices

[FormicaFun]

Hey Dale!

Got a question. I know we have the receiving program for use when we recieve items into our inventory...but I've yet to figure out an easy way to account for credit invoices. In other words, the reverse of receiving. For those of us who may not be familiar with my wording, it's when you return merchendise to a vendor (for various reasons, ie damaged, out of date, etc....)...but you haven't sold it. I have discovered that you can use the [-] key above the [P] key, and it will subtract instead of add to the inventory much like a credit invoice should....yet I know there maybe hidden dangers lurking from subtracting where I shouldn't be. If memory serves, we could once sell negative quantities during a sale....and worked great at first, but ended up having effects that we weren't expecting, and is why we no longer have that ability.

Just curious as to the posibility of having this added to the software, and if there's anyone else out there that has a need for this.

Thanks a million,
-Ryan

Just for the record, I had no trouble logging in.

[Dale Harris]

FF,

How about doing a return with all the dollar amounts changed to 0.00?

Would that work?

[FormicaFun <not logged]

Dale,

Never thought of that, but I don't see why it wouldn't. Let me take this idea to them, and see what they have to say.

Thanks again!
-ry

[FormicaFun]

Dale,

That sounded like a really good idea....but....if you refund something, you're given one of two options (1) if the item is of good condition, you can have the program ADD it back to the on-hand inventory. or (2) if the item is not of good conditon, you can elect the program to not add it back to the inventory, and would assume that you're going to then throw it away.

This is great for refunds, but not for what I'm requesting. What I need is the exact same thing as an invoice, only in reverse. Instead of adding it to the on-hand inventory, remove the items from on-hand inventory....without effecting the daily sales numbers, or an associate's return volume. <The associate who rang up the sale the first time>

Well, put this in the back of your brain and let me know if you happen to think of anything that might work...afterall I like to think I make requests that require little to no programming on your end.

-Ry

Oh yeah, once we enter invoices into the "receiving" application, and have POS read the file...is that information stored anywhere in POS, like a log of some sort? This is the first time I've ever had anyone want to track their inventory so closely...and I've never gotten that familar with the receiving application. What I mean is....let's say you get a shipment in, and you verify all the merchendise. You go and sit down at your POS station, open the receiving application, key in your invoice, save the file, have POS read the file, then erase the file to prevent the file from beeing read twice by accident.....yet next week, you need to verify if you entered all of your invoices from the previous week......is there a log anywhere in DHPOS? If not, no worries....after all my thought is a $2.50 "Entered" stamp from Office Depot will solve that problem. Stamp it, date it, initial it.....there ya go. But told the girls I'd ask if this was possible.

Thanks again!!!

[Robert_Nel]

Hi FormicaFun,
Rename the "rcv" file instead of deleting it . I do this and I always have a Record.

Robert Nel