POS version 6.27 released on 2-15-05

[Dale Harris]

Download link: http://keyhut.com/pos3.htm

Several new features this time.

NEW SALE SCREEN
This is something that you are either going to love or hate. The sale screen where you enter items into a sale has been reformatted. This version of the POS program and all future versions will use the new “sale” screen. Before you download you may click on this link to see both the old sale screen and the new one. http://keyhut.com/newpos.htm

CASH BACK
You may use the “Payment options” feature in the POSCONFG.EXE program to allow “cash backs” in credit and / or debit payments. “Cash back” will be a new line item in the closing screen and closing receipt. Since this also adds a new line to the receipts, changing the order of the receipt labels, the program will automatically reset all the receipt labels to their default settings the first time it is run on each register file. You may use the “Receipt language” feature of the POSCONFG.EXE program to change them back to anything you want.

The “cash back” total on the closing screen and receipt is the total for both credit and debit cash backs.


CASH IN / OUT
On the POS program main menu "4. No sale" will now be "4. No sale - Cash in/out" and when you choose this you will be offered the options...

1. No sale
2. Cash pull
3. Cash drop
4. Cancel

A “Cash pull” pulls money from the cash room to your register. A “Cash drop” drops money to the cash room from your register. If you choose options 2 or 3 you will be asked for the amount. Two receipts will print, one for the register and one for the cash office, which will have the amount printed on them.

Cash drops and pulls will be counted as transactions and will be placed in the journal file and transaction record so they can be displayed using the “5. Void” feature.

On the closing screen and receipt there will be a new listing for “Cash drops / pulls” which will be the total for both, with cash drops being subtracted of course. Cash drops / pulls will be calculated into the "Cash in reg." figure.

Since no sales, cash drops, and cash pulls all open the cash drawer they are all included in the “No sale” transaction count. However they also have their own transaction count so you can tell if one is missing.

ZERO INVENTORY
From the “Stock table” feature of the POSCONFG.EXE program you may now setup the POS program to either give a warning, or refuse to sell an item, if the item being rung up has a zero inventory. If an item is in stock but you try to sell more than what is in stock this feature will also be used.

To do this you must select a range of lines from zero to “X” in which this feature will be implemented. This allows you to warn or refuse sale on products that are at the beginning of the stock table but allow you to sell services that always have an inventory of zero and are listed at the back of the stock table.

INVENTORY UPDATE
In previous version of the program the stock table inventory was updated at the end of the transaction. Items sold were removed from the inventory and items returned were added back to the inventory after the transaction was completed. This meant that if you entered an item into the sale and were told that 52 were in stock and then entered the same item again you would again be told that there were still 52 in stock. If you were using networked registers and one register rang up all of an item in stock into a sale (but had not completed the sale) and another register wanted to ring up the same item then the second register would report that the item was still in stock.

Starting in version 6.27 the above will no longer be true. As each item is added to a sale it is removed from the stock table inventory. Add the item to the sale again and you will be told there is less in stock and other registers on the network will also be told the inventory is less. If a transaction is parked the items in that sale will not be returned to the inventory count. If a sale is cleared (voided) without being completed the items will be returned to the inventory count. If completed sales are voided the merchandise will be returned to inventory. If single lines in a sale are voided the inventory will be returned. If the computer crashes (or is turned off) during a sale the items will be returned to the inventory count only when the register is restarted.

IMPORTANT NOTE
Since the inventory is now updated when you ring up an item you really should “Allow negative inventory amounts in the stock table” particularly if you have not set up the program to refuse to sell items you are out of stock on.

Here is the scenario. You ring up an item that is not in stock. Since you are not allowing a negative inventory the inventory remains at zero. For any reason you void the sale and the item is returned to inventory. Zero plus one equals one, so your inventory now records one item in stock. Of course this is what you may want so I leave it up to you to decide if you want to allow negative amounts in your inventory.

BUG FIXES
There have been lots of really tiny unimportant bug fixes. Too many for me to list or even remember. Like that if you used “groups” as the default method of entering items into a sale it would really be the default only on the first sale but on subsequent sales you would have to press [F1] to make it the default again.

The most serious bug fixed was that if a completed sale was tax exempt and you then voided it out, the tax that was not collected in the first place would then be subtracted from the total tax collected for the day. This would seriously annoy your local tax pals.

The rest of the bug fixes were for things like stuff printing in the wrong color or spaced too far to the left, etc.

[Tina]

6.27 Just downloaded and runs ok so far.... In the pole program once register is totaled, there are a couple of odd-ball characters on the display program 'TOTAL DUE:A an A with a squigly ~ above it..

Journal looks good now too.. No more Line up #####'s in the phone field..

Tina

[Dale Harris]

Tina,

Try downloading it again using this link http://keyhut.com/pos628.zip

[Tina]

Dale,
I just downloaded from the last link that you posted and now things are ok when viewing the pole program..

I hope that your computer's drive problem isn't such a big problem. Was D: a hard drive or CD\Rom Drive. I'm also hoping that it wasn't the drive with all of your pos work on it.. Good luck with that!! If it makes you feel any better I spent all night, the night before lastnight, and all afternoon yesterday getting my router to work. Linksys tech support said it was fried, so off to the router store I go to get a new one.. Come to find out a transformer on a telephone pole blew 2 days ago in the neighborhood.. I was lucky it was just the router that got damaged..

Tina

[Dale Harris]

My D: drive returned to my computer at about 3:00 this morning after the computer had been shut off for several hours. I guess that it just went out for a few drinks with friends for a while.