New version 6.22 of POS program released on 12-29-04

[Dale Harris]

There is the download page...
<center> http://keyhut.com/pos3.htm </center>

One new feature in version 6.22...

SALES REPORTS
A "total" Sales report is exactly like the receipt that you get when you close out the register. An "Employee" sales report is the same thing except it is only one employee's sales.

When you use the “Reports” feature in the POS.EXE program to make a “Total sales” report you will have several options.

But first a few words about closing receipts.

When you close out the register and print a closing receipt the information on the closing receipt is also saved to a file. This allows a “Total sales” report to not only report the sales in the current register session but for any closing report that has been recorded in the file. By specifying “Start date” and “End date” you may also total up all the sales figures from those days.

If you total figures from a range remember that if you specify a “Start date” from before you began using a version of the POS program that would record closing data then there is no data to read for those dates. For example if you enter a “start date” of 11-20-03 but did not install version 6.22 (or later) in your computer until 1-1-05 then no sales from before 1-1-05 will be added into your totals.

Also remember that the POS program saves closing data to the file depending on the date / time of when you closed the register. If your bar / restaurant opens at 9:00 am on 2-3-05 and then closes at 2:00 am the next morning then the sales for that day will be recorded under 2-4-05.
If for some reason the date / time in your computer’s system clock is inaccurate this will also save closing figures to the wrong date. If you are adding sales within a range and one or more of the sales records in the file that should be within the range has an inaccurate date outside of the range then those figures will not be included in the totals for the range. You are responsible for making sure that the date / time of the closing of the register is accurate.

Since incorrect dating of the closing receipts is possible, or you may not have even closed the register properly on the correct day, you may not consider adding sales figures on a “Sales report” over a range of days to be a substitute for adding up the actual closing receipts for those days. While this program will accurately total up the closing receipts that have been saved to the file it has no way of knowing that you have accurately saved all the closing receipt data to the file.

When you create a “Total sales” report you will be asked for a “Start date” and “End date.” At the bottom of the screen will be displayed the date of the “First receipt in the sales record.” It is pointless and misleading to specify a “Start date” earlier than the “First receipt” date.

From the “date” screen if you press [+] then a sales report will be created that contains only the sales held in the current session of the active cash register. If your register was closed out earlier in the same day those sales are not “current” and will not be included.

From the “date” screen if you press [TAB] then a “Total sales” report will be created that will total up all the closing reports in the date range. If the current date is in the range then the sales from the current register session will be included.

From the “date” screen if you press [F1] then you will receive the same report as pressing [TAB] plus a sales report for each closing receipt in the range. This is a way to make sure none of the closing receipts are missing and a way to use up a huge amount of paper if you actually decide to print them out.

TRANSACTION NUMBERS
A print out of a closing receipt will have the original transaction number. The current sales will have a transaction number of “CRRNT.” The total for all receipts will have a transaction number of “TOTAL.” Associate sales will have a transaction number of “ASSOC.”

TAXES
Even though the current tax rates are displayed on all sales reports, the monetary amounts are the actual tax amounts collected when the register was closed.

TIPS
Tips are only reported if you are recording tips. (How else?) In addition tips are only reported on non-networked registers or from the GLOBAL folder of networked computers. Networked local registers will not report individual tips.

IMPORTANT: Tips apply to each slot in the “tips” file, Employee #1, Employee #2, Employee #3, etc. If you print each closing receipt then they will have the names of the employees at the time the register was closed. However the “total” receipt will have the names of the current employees. If over the range of dates two or more employees used the same slot, then the program will have no way of knowing this. The names printed in the tips section of the “total” report are the current holders of those slots. For example, if “AMY” was employee #4 from 1-1-05 to 1-15-05 and “ANNA” was employee #4 from 1-16-05 to 2-25-05 and you create a sales report from 1-1-05 to 1-31-05, then the tips for slot #4 will include the tips earned for Amy and Anna. However if the current holder of slot #4 is “BOB” then “BOB” will be printed on the “total” report for slot #4. To find the actual tips for Amy and Anna you would have to print out each of the closing receipts in the range. There should be a long time before you assign a new employee to a slot used by a previous employee.

SUB REG CASH
CASH FUND
CASH IN REG
For historical purposes these fields will be printed as they were saved for individual reports however for the total report the CASH IN REG will not include the cash fund and SUB REG CASH and CASH FUND will be set to zero. This is because the CASH FUND is not something earned on each day and does not reflect actual sales or taxes.

NETWORKS
A sales report is the sales from that register only. If your register is on a network then only the sales from that register will be reported even if you specify a range of dates. To create a sales report for the entire network you must create the report from the GLOBAL folder.

[Tina]

Error In Reporting Feature..

Steps to get there..

From Main Menu of Pos.exe
# 8 Selected...... Reports
Enter your Assciate Window Pops Up ** Note,, Not a Pin Box Window**

Associate #1 Selected (1 ENTER)

Sales Merchandise Reports Menu Appears

Option A Selected.... TOTAL SALES

Sales Screen Pops up with no figures even though sales have been made.

** Note ** Error occurs with a new blank installation

does this happen to anyone else?? If not try making a new folder and start a new pos file in it. Not as an upgrade.

[Tina]

I just installed everything from square 1 including a new Pos File. Reports look ok now.

Im going to try load my stock files into it now.

Tina

[Tina]

The latest problem that I am running into is sales are doubling in the reports.

Reports by Associate are ok

Say I'm starting the day with all Zero's in Reports (Sales Reports) Option A selected. All Zero's all the way down the list... This is looking good.. Ok into a sale I go. Cust buys one item for 5.00 sale completed for 5.00. This is the first transaction of the day... Back to Reports I go Option A selected again. Cash Sale shows 10.00 and a 2 next to it and Net Sales says 10.00. Shouldn't it only show 5.00 with a Net Sales of 5.00 and not 10.00??

Tina

[Tina]

Ok i think im loosing it.. All reports work now.. I think i confused the program.. On a standalone setup I had entered C:\pos622\ in the network path. I deleted this out and the reports came out ok.

Sorry,
Tina

[FormicaFun]

Hey gang! It's been a while, but I'm wowed by the latest and greatest features. Love the new "range" sales reporting thing. That's awesome, and comes in handy when projecting your upcoming sales week, by easily looking at last year's numbers. We use a system like this at work, where they take our sales for the same week the previous year, increase or decrease the totals by the current gain/loss percentage and you'd be suprised how close you'll come to the actual sales numbers. Ofcourse we do keep logs about unusual factors that contributed to sales/loss of sales for that week, such as the threat of a snow storm would increase sales, or the day a snow storm hits will cause your sales to decrease. It will in the southern US atleast. Anywho, you get my general point......now for the question.

I see it's possible to look at sales total, but what about department totals for that range? Such as what I sold in dept 1, 12-29-04 to 01-04-05. All departments for the same range, or even all items, by department for that range, or even associate reports. I know you can currently print the last three reports at the end of each day...but if possible it would be handy to be able to do the same "range" reporting. Espically for week/month ending bookwork, or calculating associate commision, or tips for the week. True you can do this by hand, but with the feature already there...is it possible to expand it's coverage? Anywho thanks a million for all you do, and happy belated new year!

-Ryan =o)

[FormicaFun]

Guess I didn't read that as clearly as I thought I did. Ignore my question about the tips for the assoicate.

Sorry,
Ryan =o)